Email has become the main form of communication for most businesses today. While free consumer email services may seem convenient to use, they often lack the enterprise-grade business email security features and infrastructure that reputable web hosts provide, leaving your business vulnerable to cyber threats.
Some of the best business email hosting services effectively mitigate these risks and provide a reliable platform to safeguard sensitive business communication.
The Risks Of Using Basic Email Services
- Lack Of Anti-Phishing And Anti-Spam Capabilities
Basic email filters may work for personal use but may be ineffective in front of commercial phishing and spam operations. These rudimentary filters miss well-crafted phishing emails that steal firm data and passwords. Expert hosting providers use AI and machine learning to identify complex attacks before they reach your email.
- No Support For Multi-Factor Authentication
Free email accounts do not have multi-factor authentication, a crucial security measure that verifies users before accessing mailboxes. Hackers may use dark web or data breach login credentials to get into accounts using this gap. Only authorized firm employees may access email accounts with multi-factor authentication.
- Vulnerability To Dangerous Email Impersonation Attacks
Basic email services also lack DMARC, DKIM, and SPF, which prevent email spoofing. Hackers forge “From” email addresses to impersonate CEOs and send staff bogus money or data demands. Such scams are prevented by domain authentication on professional hosting platforms.
The Key Benefits Of Business Email Hosting
- Enterprise-Grade Security Features
Leading professional hosting providers invest heavily in cybersecurity and leverage industry best practices to protect your communication. These robust email security features include AI-powered threat detection, end-to-end encrypted data transfer, immutable backups to guard against data loss, integration with third-party security solutions, and more to provide a multilayered defense.
- Increased Productivity And Collaboration
Professional platforms come bundled with online office suites, cloud storage, shared calendars, video conferencing, and other collaboration tools that greatly boost team productivity. Feature-rich web and mobile apps also allow users seamless access to email and files from anywhere.
- Professional Custom Email Addresses
Business email addresses that incorporate your company domain name – like [email protected] – build credibility and brand recall. Role-based email addresses for support, sales, etc, further project professionalism.
- Reliable Enterprise-Grade Infrastructure
With professional platforms, you can benefit from excellent mail deliverability, near-perfect uptime backed by robust servers and redundancies, prompt 24/7 customer support, and built-in analytics, allowing you to track metrics and make data-driven decisions to optimize business communication.
- Choosing A Reliable Business Email Hosting Provider
When selecting an email hosting provider, be sure to thoroughly evaluate their security practices, email deliverability rates, server uptime history, mailbox storage space provided, backup frequency, restore capabilities, and customer service standards. Only choose established players with a strong industry reputation and proven track record.
- Migrating To A Professional Email Platform
Registration and setup processes are typically quick and straightforward with the best business email hosting providers. Use their built-in tools to migrate your old emails to the new platform smoothly in just a few clicks. Update your domain’s MX records to route all subsequent mails through your new email hosting provider’s servers. Finally, reconfigure all employee devices to access the new professional accounts.
Professional-grade email hosting gives your digital communication the enterprise-level security, reliability, and credibility that customers expect from businesses today. With robust infrastructure and dedicated 24/7 support teams, leading providers empower modern businesses to interact and collaborate efficiently so they can remain focused on fueling their growth.